How a $2B RIA Automated Client Reporting Without Compromising Data
Turning a 3-4 hour manual process into 45 minutes — with full SEC and FINRA compliance.
A Houston-based registered investment advisor managing $2.1B in AUM across 400+ client relationships. Team of 22 advisors and 15 support staff.
The Challenge
Quarterly client reviews required advisors to manually compile portfolio summaries, market commentary, and personalized recommendations — consuming 3-4 hours per client. Advisors experimented with AI tools to accelerate the process, but compliance flagged the practice immediately due to SEC and FINRA data handling concerns.
Client portfolio data, tax information, and financial plans were being processed by third-party systems.
The Solution
Metrovolo deployed a private AI environment with access to the firm's portfolio management data and research library. Advisors could now generate personalized client review materials, summarize market research, and prepare meeting briefs entirely within the firm's secure infrastructure.
The Results
80% faster
Quarterly review preparation reduced from 3-4 hours to 45 minutes per client
Fully compliant
Full SEC and FINRA compliance maintained throughout
20% more clients
Advisor capacity increased — each advisor now comfortably manages 20% more client relationships
First-cycle ROI
ROI achieved within the first quarterly cycle
“The time savings alone justified the investment. The fact that we can look our clients in the eye and tell them their data never leaves our systems — that's the real value.”
— Chief Compliance Officer